115-22 ARPA – Automated Meter Installation #16175

Sealed Bids for ARPA CAPITAL IMPROVEMENTS - AUTOMATED METER INSTALLATION - MDEQ-MISSISSIPPI MCWI MDEQ AGREEEMENT NO. 36-2-DW-5.15 will be received by the CITY OF POPLARVILLE, MISSISSIPPI, herein called the “Owner”, at City Hall, 200 Highway 26 East, Poplarville, MS 39470, until 10:00 AM, (Local Time) on July 30, 2024, and then at said office publicly opened and read aloud. The work involved with this project includes the replacement and/or retrofit of commercial and residential water meters for conversion to automated meter reading technology as well as the implementation of necessary software and hardware to provide a complete and operational system. The work is further described in the construction drawings and specifications. The Plans, Specifications, and Contract Documents may be examined at the following locations: 1. Poplarville City Hall, 200 Highway 26 East, Poplarville, MS 39470 2. The Walker Associates, 2203 Hardy Street, Hattiesburg, MS 39401 The Bid Schedule may be examined at the following locations: A. Mississippi Procurement Technical Assistance Program (MPTAP) Mississippi Development Authority, Minority & Small Business Development Woolfolk Building, 501 North West Street, Suite B 01 Jackson, MS 39201 Contact: Carlyn McGee, 601-359-3448 B. Mississippi Contract Procurement Center (Main Office) 1636 Pops Ferry Road, Suite 229 Biloxi, MS 39532 Contact: Marcia MacDowell, 228-396-1288 Plans and specifications are being made available via paper and digital copy. Plan Holders are required to log-in or register for an account to view or order bid documents at www.twaplanroom.com. Bid documents are non-refundable and must be purchased through the website. For questions regarding website registration and online orders, please contact Plan House at 601-336-6378. For questions related to the contract documents, please contact The Walker Associates at 601-583-2127. No partial sets of drawings or bid documents will be issued. All Proposals shall be submitted on Bid Forms provided with the specifications. Bids may be submitted in person, or for those interested, bids can be electronically submitted at www.twaplanroom.com under the project page. No oral, telegraphic, telephonic, or e-mail proposals will be considered. Bids will be accepted only under the name of the Bidder to whom plans and proposals have been issued and whose name appears on the official list of planholders. The proposal and contract documents in its entirety shall be submitted in a sealed envelope with the current Certificate of Responsibility Number of the bidder on the outside of each sealed envelope, said envelope being plainly marked ARPA CAPITAL IMPROVEMENTS - AUTOMATED METER INSTALLATION - MDEQ-MISSISSIPPI MCWI - MDEQ AGREEEMENT NO. 36-2-DW-5.15. Proposals shall be submitted in duplicate only upon the blank bid forms provided with the drawings and general conditions and scope of work and must be accompanied by Bid Security in the form of a certified check or acceptable bid bond in an amount equal to at least five percent (5%) of the base bid. Said security to be forfeited, as liquidated damages, not penalty, by a bidder who may be awarded the contract, but who fails to carry out the terms of the proposal, execute the contract and post the required performance bond in the form and amount, and within the time specified. The bid bond, or the certified check, if used in lieu thereof, shall be payable unconditionally to the City of Poplarville, Mississippi. Bids on the project must be received on or before the time specified above, and no bid may be withdrawn after the scheduled closing time and date for the receipt of bids for a period of sixty (60) days. All bids submitted must comply with the requirements of Chapter 3, Title 31 (Sections 31-3-1, et. Seq.) Of the Mississippi Code of 1972, as amended, and the performance of any contract shall be bonded in accordance with Chapter 5, Title 31 of the Mississippi Code of 1972, as amended. Bidders who are non-residents of the State of Mississippi must also comply with the provisions of Section 31-3-21(3) of the Mississippi Code of 1972, as amended. Minority and women’s business enterprises are solicited to bid on this contract as prime contractors and are encouraged to make inquiries regarding potential subcontracting opportunities and equipment, material and/or supply needs. The City of Poplarville is an Equal Opportunity Employer, and hereby notifies all bidders will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religion, sex, national origin, age, disability, sexual preference, marital or veteran status, or any other legally protected status in consideration for an award. Any contract or contracts awarded under this invitation for bids are expected to be funded in whole or in part by anticipated funds from the ARPA Mississippi Municipality & County Water Infrastructure Grant Program (MCWI). Neither the State of Mississippi, the Local Governments and MDEQ, nor any of their employees is or will be a party to this invitation for bids or any resulting or related contracts. This procurement will be subject to all applicable sections of the Mississippi Code of 1972, Annotated, as they apply to local governments, in accordance with MCWI Program Regulations. Based on the Assistance Listing: Coronavirus State and Local Fiscal Recovery Funds and Part 2 of the US Treasury State and Local Fiscal Recovery Funds Compliance and Reporting Guidance (v3.0 February 2022) (Compliance Guide), the following Uniform Guidance provisions will be required in all contracts: • Subpart A, Acronyms and Definitions • Subpart B, General provisions • Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards (except 2 CFR 200.204, .205, .210, and .213) • Subpart D, Post Federal; Award Requirements (except 2 CFR 200.305(b)(8) & (9), .308, .039, and .320(c)(4)) • Subpart E, Cost Principles • Subpart F, Audit Requirements • 2 CFR Part 25 (Universal Identifier & System Award Management) • 2 CFR Part 170 (Reporting Subaward and Executive Compensation Information) • 2 CFR Part 180 (OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Non-procurement) • 2 CFR 200 Appendix ii The award of the Contract, if it is awarded, will be to the lowest responsible Bidder whose qualifications indicate that the award will be in the best interest of the City of Poplarville. The City of Poplarville reserves the right to reject any and all bids and to waive informalities. No Bidder may withdraw his bid within 60 days after the date of opening thereof. CITY OF POPLARVILLE, MISSISSIPPI By: /s/ Louise Smith, Mayor Publish Dates: June 19, 2024 and June 26, 2024